The complexity involved in managing the information effectively, where 85% of the data being unstructured, pose severe challenge to every enterprise. In every concern, knowledge assets should be managed in such a way to minimize the business risks, integrate business process and provide business continuity. A content management system should offer the benefits of reducing costs, increase productivity, unified infrastructure of documents, and streamlined process by updating the information across various channels. Content management systems store an organization’s documents like news articles, operators' manuals, technical manuals, sales guides, and marketing brochures and mange them so that anyone one can reuse the same on different platforms
A content management system (CMS) is used to handle the content of a Web site. CMS provides a hierarchical data store, which supports structured and unstructured data, images, data templates and workflow. It is a group of procedures used to manage work flow in a shared environment. In CMS data can be defined as almost anything documents, movies, pictures, phone number, scientific data, etc.
CMS consists of two elements
1. Content management application (CMA)
This allows the data manager or person responsible, who may not be aware of the Hypertext Markup Language(HTML), to deal with the design, alteration, and deletion of data from a Web site without the need of a skilled Webmaster.
2. Content delivery application (CDA)
This element uses and compiles that information to update the Web site.
The facial appearance of a CMS system may vary with the needs, but most includes Web-based publishing, format management, revision control, and indexing, search, and retrieval. The Web-based publishing characteristic allows individuals to use a template or a set of templates permitted by the organization, as well as wizards and other tools to create or mutate Web contents. The format management feature allows documents together with legacy electronic credentials and scanned paper credentials to be formatted into HTML or Portable Document Format (PDF) for the Web site. A CMS system indexes all data within an association. Individuals can search for data using specific keywords, and then CMS retrieves data corresponds to the keyword given.
The main categories of Content Management System are listed,
a. Enterprise Content Management System (ECMS) which is all about content, documents, details and records related to the organizational processes of an enterprise. The function of which is to manage the organization's unstructured information content, with all its diversity of format and location.
b. Web Content Management System (WCMS) is a CMS designed to make simpler the publication of Web content to Web sites, allowing content creators to present content without any technical knowledge of HTML or the uploading of files.
c.Document management system (DMS) is a set of computer programs used to track and store electronic documents or images of paper documents. These commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities.
d.Mobile Content Management System allows for the uploading and management of mobile contents, throughout a web-based control panel. This is capable of storing and delivering contents and services to mobile devices
e. Component content management system manages the content at component level rather than at the document level.
Choosing a content management system is an involved process. You should see whether your partners and channels are available to help you with the implementation. An efficient content management system should have the functionalities of content creation, management, publishing and presentation of content in refined manner allowing the content creators to present the content without requiring the technical knowledge of uploading of files.
Now, in the era of content management system, we help you manage the knowledge in a structured manner by providing suitable open source software products like modx, joomla, typ03 for content management. We at Telious Technologies has customized and integrated end- to- end solutions to meet your content management requirements. We bring together the expertise, software, services, resources, research and support to resolve the most important information sensitive issues of our clients. Our services can help your enterprise optimize your informational cost effectively at any point of time in the information lifecycle